MAAA Affiliation

Your Profile - MAAA Affiliation Type

Here in this section is a quick summary of the MAAA Affiliation types and what to do about it all.

In your profile there are two fields referring to your MAAA Affiliation type. One for the current year and one for the next year. This is to allow you to indicate to the Registrar you want to change the club you pay your MAAA fees to. See the next section below for some help with that, but first the definitions.

  • MAAA Affiliation type MAAA Affiliate - This means that the VARMS member paid their MAAA fees to VARMS.
  • MAAA Affiliation type MAAA Associate - This means that the VARMS member paid their MAAA fees to another club.
  • MAAA Affiliation type MAAA None - This means you don't pay MAAA fees (ie: Social Members).

So the MAAA Affiliation type only describes how a member has paid their MAAA fees - nothing more.

Remember, the MAAA Affiliation type has no bearing on a VARMS member's membership category and hence has no effect on a member's rights as either a full (senior, junior, student or life) VARMS member or as an associate (social and non-flying) VARMS member.

At VARMS we have come up with these definitions to help solve the confusion caused by the MAAA's usage of the word 'associate' to categorise club members in the MAAA Register.


How to change your MAAA Affiliation Type with VARMS

If you want to change the club you pay your MAAA fees to for next year then you need to let the Registrar know.

You can do this in the Update Your Profile page by clicking 'Edit' in the top left of the picture canvas in your Profile. Go to the Membership tab and perform the following actions:

  1. Change the MAAA Affiliation Type - Next Year field.
  2. Click the Update button to save the changes.
  3. Do NOT proceed to Renew your Subscription at the moment.
  4. Wait for the Registrar to contact you, confirm your choice and give you some further help.

When you choose to change the club you pay your MAAA fees to for next year the Registrar will need to make changes to your user account so that you will be able to purchase the correct subscription.

This change can only be done at the renewal period for the new year and you need to be aware of how to time your club fee payments to make this happen.

If you choose to change and go ahead and renew your Subscription before this is done then there's headaches for everyone!

Remember, the Registrar will contact you to help you make the change.

But why is this all so complicated?

How did this madness happen?

It is folly to assume that everyone understands where the term "associate" is being used in the MAAA Register and how it differs from the way it is used in the VARMS Association Rules (Model Rules for an Association). More than likely it is only the club registrars who know the source of this conundrum.

Allow me to elaborate.

'Associate' - the MAAA Definition

In the MAAA Register: 

  • The term "Senior" or "Junior" is used to define a member who paid their MAAA fees to the club the member is being added to.
  • The term "Associate Senior" or "Associate Junior" is used to define a member who paid their MAAA fees to a different club than the one the member is being added to. In various areas of the MAAA Register these members are referred to as "Associate members".

When adding a new member to a club in the MAAA Register, the club registrar is given the option to select one of three member types for the new member during the first step of a six step process: 

  • Full member
  • Associate member
  • Social member

These terms are used during the adding of members to the club within the MAAA Register and are populated throughout all the tables of the MAAA database.

The MAAA Register - Create New Member - Step 1


 'Associate' - the Club Rules Definition

In the context described, the MAAA is currently causing a bit of confusion by using the word "associate" when referring to how a club member has paid their affiliation fees. In the 'Model Rules for an Incorporated Association', which many clubs that operate as incorporated associations use (such as VARMS), that definition already has a specific meaning. According to the Rules a club associate member has no voting rights and many people often refer to associate members as 'social' members. Even the MAAA, also being an incorporated association, has a definition of 'Associate Member' for their own association and it's not the same as the one they are using in their Register. You can refer to the MAAA's Association Rules, 'MAAA Statement of Rules 2021' Rule 9 to see this definition.

 As just mentioned, in the clubs an 'associate member' as defined in the club's Association Rules is often referred to as a 'social' member. You can see from the above screenshots of the MAAA Register that the MAAA separate the member types into Full, Associate and Social. This separation of their definitions of Associate and Social club members adds even more confusion because in the clubs a club 'associate' and a club 'social' member mean the same thing! Good one.... 

Conclusion and Suggestion

So it is understandable that when members are being referred to as 'associate members' most of us have little idea which particular definition is meant to be assumed.  It would create far less confusion if the terminology in use was changed to something less ambiguous. Maybe this is something the MAAA can consider while they are introducing the Member Jungle club management system in the near future.

One more thing - Insurance

One more thing while we're banging on about the misuse of terminology. Nobody pays "insurance fees" to the MAAA. Club members pay membership (or affiliation) fees to the MAAA and the MAAA provides insurance cover for their members with a policy they have with V-Insurance Group - The MAAA is not a seller or re-seller of insurance and you do not pay an insurance premium to the MAAA.


Website Info

The VARMS Membership Application and Renewal website is only for online management of VARMS memberships. You can find all of VARMS great content at the VARMS Public Website (link).


VARMS Club House 1405 Stud Rd, ROWVILLE, Vic. 3178  Australia

P.O. Box 4096, Knox City Centre, Vic. 3152 Australia